Introduction

Are you overwhelmed and confused about transferring a property title in the Philippines, specifically in Antipolo? Well, you’re in luck. In this blog post, we’ll take you through a complete step-by-step guide, simplifying the process of transferring a title. We also have a full video version at the end of this article for those who prefer to watch a comprehensive step by step process on location. Let’s go!

Checklist: Before You Begin the Title Transfer Process

Before you embark on the title transfer process in the Philippines, it’s crucial to ensure you have all the necessary documents and information at your disposal. Missing even one document can result in additional trips and delays. Here’s a comprehensive checklist to help you prepare:

• Original Duplicate Certificate of Title: This is the current title of the property you’re transferring.
• Certified True Copy of the Title: A verified copy of the title.
• 4 Signed Copies of Notarized Deed of Absolute Sale: This document outlines the sale of the property.
• 4 Copies of Acknowledgment Receipt: Proof of payment and receipt acknowledgment.
• Government Valid IDs of Sellers and Buyers with 3 Specimen Signatures: Identification documents for all parties involved in the transaction.
• Tax Declaration: Official documentation of the property’s tax assessment.
• Tax Clearance: Verification of tax payments for the property.
• Real Property Tax Receipts: Receipts as evidence of property tax payments.
• Certificate of No Improvement: A document indicating that there have been no changes or improvements made to the property.
• CENOMAR (Certificate of No Marriage): Required if the seller or buyer is single.
• SPA (Special Power of Attorney): Necessary if someone is transferring the property on behalf of the buyer.

Important Reminder: Missing Documents

It’s crucial to note that the process can be complicated, and every document listed is vital. If even one document is missing, the authorities may require you to return, causing potential delays and frustration. Therefore, it’s essential to double-check and ensure you have all the necessary documents in hand before proceeding with the title transfer process. Complete documents are key to a smooth and efficient transaction.

Got everything you need? Let’s start:

We’ve organized the process into eight stages for your convenience.

Stage 1: Tin Verification, CGT and DST Computation

Location: BIR Marikina

Objective: To initiate the process by verifying Taxpayer Identification Numbers (TINs) and computing the Capital Gains Tax (CGT) and Documentary Stamp Tax (DST) for the property transfer.

Steps:

• Begin by acquiring BIR Form 1904 for both buyers and sellers. Get a queuing number and attach photocopies of their IDs.
• Purchase certification stamps for various documents.
• Head to the second floor and wait for your number to be called.
• Provide your documents for verification and TIN validation.
• Receive an ONETT computation sheet claim slip and wait for eight business days for pickup.

Stage 2: ONETT Computation, CGT and DST Payment

Location: BIR Marikina

Objective: To complete the payment process for the CGT and DST, ensuring that the taxes are settled according to the regulations.

Steps:

• Claim the ONETT computation sheet and pay for the capital gains tax (CGT) and documentary stamp tax (DST).
• Choose between paying at a bank or the BIR cashier window.
• Wait for 3 to 5 business days for payment to reflect in the BIR system.

Stage 3: E-CAR Request

Location: BIR Marikina

Objective: To request an Electronic Certificate Authorizing Registration (eCAR) from the Bureau of Internal Revenue (BIR). The eCAR serves as verification of the transaction’s legitimacy.

Steps:

• Submit proof of payment for CGT and DST.
• Request the electronic certificate authorizing registration (eCAR), which verifies the legitimacy of the transaction.
• Follow payment deadlines for CGT (30 days from notarization of DOAS) and DST (every 5th of the month).

Stage 4:E-CAR Claiming; Transfer Tax and Cedula Payment

Location: BIR Marikina

Objective: To collect the eCAR and proceed to pay the transfer tax and cedula, further advancing the legal transfer of the property.

Steps:

• Collect the ECAR.
• Visit the City Hall of Antipolo to pay the cedula and transfer tax.
• Pay in cash and remember to bring enough money.

Stage 5: Registration Tax Payment

Location: Victory Park and Shop Mall

Objective: To pay the registration tax at the Registry of Deeds, finalizing the financial aspect of the property transfer.

Steps:

• Obtain a form and submit all required documents at the RD.
• Receive a registration tax computation form (TPN) and pay at the cashier.
• Submit the receipt and documents to the clerk and get details for claiming your new title.

Stage 6: Release of New Title and Request for CTC

Location: Registry of Deeds, City Hall

Objective: To claim the new property title and request a certified true copy (CTC) of the title in the new owner’s name, marking the transfer’s finalization.

Steps:

• Claim your new title.
• Request a certified true copy (CTC) of the new title in the name of the new owner.
• Return after 3 days to collect the CTC.

Stage 7: CTC Claiming, Request for Sworn Statement & New Tax Dec

Location: Registry of Deeds, City Hall

Objective: To collect the certified true copy (CTC) of the title, request a sworn statement document, and apply for a new tax declaration, ensuring that all legal documents are in order.

Steps:

• Collect the certified true copy of the title.
• Visit the City Hall of Antipolo to request a sworn statement document and apply for a new tax declaration.

Stage 8: Release of New Tax Dec and Sworn Statement

Location: Registry of Deeds, City Hall

Objective: Collecting the new tax declaration and sworn statement, which are essential for the property’s legal ownership.

Conclusion

The title transfer process can be challenging due to the back-and-forth visits to various offices. However, with a well-structured approach and careful planning, you can reduce these visits to just six. Always call ahead to ensure that you can complete the stage on your visit.

TIP: If you’ve made a substantial investment, consider organizing your files and spending a bit more to secure your investment.

DISCLAIMER: Each local government unit may implement some changes or deviations to the process described above based on their individual systems. However, while some minor details may be updated, the general flow and requirements will be similar.

We hope this guide simplifies the title transfer process for you. Even first-timers can successfully navigate it. If you don’t have the time or energy to do it yourself, consider seeking professional assistance.

Like and subscribe for more helpful content, and we wish you the best of luck with your title transfer journey in Antipolo.

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